REAL ESTATE AUTOMATIONS

Five automations that look after your clients, from the first contact until after the deed.

01 · Inbound conciergeEvery enquiry answered in a few seconds, in the buyer’s language, and the viewing booked.

Book a callSee it answer

Built for boutique agencies selling premium homes in Portugal and Spain. We adapt each one to how your agency already works, then run it for you on a monthly retainer. Price and negotiation always stay with your team.

What Ryvo builds
01 / 05

Inbound concierge

Every enquiry answered in a few seconds, in the buyer’s language, and the viewing booked.

  • Seconds, day and night
    Answers on your WhatsApp in a few seconds, day and night, in the language the buyer writes in.
  • Always disclosed
    Its first message says plainly that it is your agency’s AI assistant, not a person.
  • The right questions
    Asks what a good consultant would ask: area, type, budget, timeframe.
  • Books the viewing
    Offers free times from your Google Calendar, within your working hours, and books the viewing.
    The buyer can move or cancel it in the same conversation.
  • Hands over to a person
    Hands the conversation to a person, with a card on WhatsApp, when the buyer asks for one, when price, negotiation or a legal, contract or tax question comes up, when the property is above the value you set, or whenever it would have to guess.
  • The right consultant
    The card goes to the right consultant: the one who already knows the buyer, or the one who covers the area.
  • “Stop” is honoured
    “Stop” is honoured at once and recorded for good.
02 / 05

Contact reactivation

Get back in touch with the people who already know you.

  • Years of contacts
    Most agencies hold years of contacts they cannot simply message.
  • Sorted by origin
    We start by sorting your list by where each contact came from.
    Contacts with no documented origin, and anyone who has objected, are never contacted.
  • Invited back
    The rest are invited back with a WhatsApp-approved message, at a measured pace. Those who say yes become a list you are allowed to use.
  • No cold outreach
    No cold outreach and no spam: only the relationships you have already earned.
03 / 05

Buyer follow-up

Keep close the buyers who are not ready yet.

  • Kept close
    Not every buyer is ready to buy now. Ryvo keeps them close until they are.
  • Which buyers it suits
    When a new listing comes in, your consultant sees which of those buyers it suits, so the first call goes to the right person.
    Your consultant decides who hears about it.
  • No CRM needed
    It works without a CRM.
  • Rules set with you
    We set the rules with you in a calibration session before anything is sent.
04 / 05

Listing launch

One listing, four languages, the legal lines in place.

  • Four languages
    From your listing details, Ryvo prepares the listing texts in Portuguese, English, Spanish and French.
  • Legal lines in place
    The legal mentions are included: the energy class, or the exemption, and your AMI licence number.
  • Approved by your consultant
    Your consultant approves every text before it is published.
05 / 05

After the deed

A thank-you and a review request, to every client.

  • At the right moment
    When your consultant tells Ryvo the deed is signed, each client receives a thank-you and a review request at the right moment.
  • Everyone is asked
    Everyone is asked; nobody is filtered out.

Each automation is switched on for your agency only after its checks: approved message templates, a review of your contact list, and calibration with your team.

ALSO INCLUDED

A report, every week.

A one-page report in your inbox every week: conversations, how fast they were answered, the viewings booked, reactivations and the handovers to your team.

EXAMPLE REPORT

Your week with Ryvo

46conversations received
11introductory meetings booked
8 smedian first reply
Languages the assistant replied in
  • PT48%
  • EN33%
  • ES13%
  • FR6%
First reply
Conversations started46
answered46
slowest reply41 s
unanswered at week’s end0
Handed to a person
price and negotiation3
asked for a person2
legal, tax or contract1
above the value threshold1
Reactivation
contacts reactivated12
consents obtained9

Illustrative figures, not a real agency. Sent every week.

LAUNCH PRICING
from€0/ month · excl. VATOne-time setup€0excl. VATSetup: half at signing, half at go-live.
Get a tailored quote
  • Reactivation includes 1,000 campaign messages a month; above that, Meta’s message fee is passed on at cost.
  • For agencies up to 8 consultants and one office; larger teams get a quote.
Choose your automations
09 · QUESTIONS

Questions

If it is not the right moment, just say so.

  1. Yes, always. The first message says so in the buyer’s language, and it is repeated when a buyer returns after 30 days. The EU AI Act requires it, and we enforce it in the software, not in a setting.

  2. Your team, always. The moment price or negotiation comes up, the assistant hands over to your consultant with a card on WhatsApp.

  3. Google Calendar. Outlook is not supported today.

  4. No. If you use one, tell us which on the call.

  5. It runs on the WhatsApp Business Platform, on a number your agency owns. We take you through Meta’s business verification during setup.

  6. We aim to go live within six weeks of signing. Meta’s verification sets part of that pace, so we never promise a date that depends on Meta.

  7. It answers from the facts you give it. When a question needs a fact it does not have, it hands over rather than guessing.

  8. No, but we can start with a paid pilot. Ask on the call.

  9. Before Contact Reactivation sends anything, we sort your contacts by where they came from. Contacts with no documented origin, and objections, are never contacted.

NEXT STEP

See it working,then decide.

A short call: we show you the system working, learn how your agency works and adapt it to you. If it is not the right moment, just say so.